The Company A. Menarini GmbH ("Company", or "we") would like to inform you that the processing of your personal data, collected via the website ("Website") or collected via this contact form ("Form") takes place in compliance with the applicable data protection law (art. 328b CO in connection with the Swiss Federal Data Protection Act – hereinafter referred to as “FDPA” and, if applicable, the Regulation (EU) 2016/679 - hereinafter referred to as "GDPR", hereinafter collectively “Labour and Data Protection Legislation”) and the Privacy 

DATA CONTROLLER, EU REPRESENTATIVE AND DPO

The Data Controller is A. Menarini GmbH, Thurgauerstrasse 36/38, 8050 Zurich, Switzerland, dataprivacy@menarini.ch ("Data Controller").

The Company representative and Data Protection Officer ("DPO") in the European Union can be contacted at the following address: dpo@menarini.com

CATEGORIES OF DATA WE PROCESS

We process the following personal data which you provide when you interact with the Website and use the related services and functions: in particular name and surname, mother language, contact details (e.g. address, phone number, e-mail), employment information, educational and professional qualifications, skills and experience, your CV, any other information you may decide to submit as well as the additional data which the Data Controller may acquire, also from third parties, in the course of business ("Data").

The legal basis for processing, if required, is the implementation of pre-contractual measures and your implicit consent by sending us your application. We do not require any sensitive data for the application process. If you voluntarily provide us with sensitive data, we will delete it immediately.

The Data Controller may process your Data to comply with legal obligations stemming from Swiss and EU laws and regulations, to exercise rights in legal proceedings, to pursue its own legitimate interests and in further cases provided by law.

Processing takes place both, electronically and on paper, and shall always entail the implementation of the security measures provided by the current Labour and Data Protection Legislation.

WHY AND HOW WE PROCESS YOUR PERSONAL DATA

The Data are processed only for the purpose of considering the job applications received application and assessing the applicant's suitability for employment or collaboration with the Data Controller in accordance with the Labour and Data Protection Legislation.

Your Data may in any case be processed, even without your consent, for the purpose of complying with Swiss or EU laws and regulations to perform statistics on the Website's usage and ensure its proper functioning, to enforce the Code of Conduct of the Menarini Group and to establish or defend the legal claims in the interest of the Data Controller.
The Data are entered into the Data Controller's computer systems in full compliance with the Labour and Data Protection Legislation, including the security and confidentiality aspects, and in line with the principles of fair, lawful and transparent processing.

We store your Data in connection with the application process of rejected applicants for three months after the rejection of the applicant. After this period, we return your file and delete all copies or destroy hard copies. If the Company wishes to retain Data with a view to subsequent positions, we will obtain your consent to do so for a certain period of time. In exceptional cases (e.g. vacancies still open or to be filled shortly), it is possible that Data may be retained for longer on the basis of legitimate interests, but no longer than is necessary to achieve the purposes for which it was collected. We store Data related to the application process of successful applicants (e.g. recruitment process records, job description and application) in the personnel file for ten years after the end of the employment relationship.

NECESSARY AND OPTIONAL PROCESSING

The Form to be completed on this Website is designed to help you provide solely the Data required for the processing of your application. This type of Data is marked with a star [*]. If you do not wish to provide it, we will not be able to process your application.

SECURITY AND QUALITY GUARANTEE OF YOUR PERSONAL DATA

Your Data are processed on paper or electronically, which ensure a fair security and confidentiality level at all times.

The Company is committed to ensure the security of your Data and to strictly comply with all legal requirements related to data safety, so as to prevent possible problems as regards data loss, illegitimate or illegal use of data, or unauthorized access.

We use a variety of security technologies and procedures to help protect your Data. For example, the Data is stored on secure servers located in a controlled and protected environment. You can help the Company update and amend your Data by notifying us of any change to your mailing address, qualifications, contact details etc.

PERSONS PROCESSING YOUR DATA

Your Data are processed electronically and manually according to procedures and logics relating to the above mentioned purposes and are accessible by the Data Controller's staff authorised to process Data and their supervisors, and in particular to staff belonging to the following categories:

• HR staff,
• staff of the departments concerned by your application,
• technical, IT and administrative staff,
• as well as other individuals who need to process the Data to perform their job duties.

DISCLOSURE OF PERSONAL DATA TO THIRD PARTIES

The Data may be communicated to third parties also in countries outside Switzerland and/or the European Union ("Third Countries") to: 

• institutions, authorities, public bodies for their institutional purposes;
• professionals, independent consultants -individually or in partnerships- and other third parties and providers which supply to the Data Controller commercial, professional or technical services required to operate the Website (e.g., provision of IT and Cloud Computing services), in order to pursue the purposes specified above and to support the Data Controller with the provision of the services you requested;
• Recruitment consultancies that support the Data Controller in the course of recruiting and selecting applicants;
• third parties in the event of mergers, acquisitions, transfers of business or branches thereof, audits or other extraordinary operations.

The mentioned recipients shall only receive the Data necessary for their respective functions and shall duly undertake to process them only for the purposes indicated above and in compliance with the Labour and Data Protection Legislation.

The Data can furthermore be communicated to other legitimate recipients identified from time to time by the applicable laws. With the exception of the foregoing, the Data shall not be shared with third parties, whether legal or natural persons, who do not perform any function of a commercial, professional or technical nature for the Data Controller and shall not be disseminated.

The individuals, who receive the Data, shall process them, as the case may be, in the capacity as Data Controller, Processor or person authorised to process personal data, for the purposes indicated above and in compliance with Labour and Data Protection Legislation.

Regarding any transfer of Data outside Switzerland and/or the EU, including in countries whose laws do not guarantee the same level of protection to personal data privacy as that afforded by Swiss or EU laws, the Data Controller informs that the transfer shall in any event take place in accordance with the methods permitted by the privacy laws, such as, for example:

• on the basis of the user's consent,
• on the basis of the Standard Contractual Clauses approved by the European Commission, with the necessary amjendments of the Federal Data Protection and Information Commissioner ("FDPIC"),
• by selecting parties enrolled in international agreements for free movement of data (e.g. EU-USA Privacy Shield), or
• by operating in countries considered safe by Switzerland (by the FDPIA or Federal Coincil) and/or the European Commission.

YOUR RIGHTS

You may at any time, if the necessary conditions are met, exercise the rights you have, notably those listed in the privacy laws, namely:

• the right to obtain confirmation of the existence of any Data related to you,
• the right to check the content, the origin, the veracity, the location (also as regards third countries),
• the right to obtain a copy,
• the right to request a correction,
• the right to object to the use for possible direct marketing purposes (as a whole or for specific actions or channels),
• the right to object to the use for possible direct contact,
• the right to request for erasure / destruction,
• the right to request a restriction of the processing,
• the right to data portability.

You may always withdraw your consent (however, this doesn’t affect the legality of processing activities prior to revocation) and/or make observations on specific issues regarding processing operations of your Data, which you regard as incorrect or unjustified by your relationship with the Company, or lodge a complaint with the competent data protection authority (for Switzrelnad at the FDPIC).

You may contact the Data Controller and/or the DPO using the contact details provided at the beginning of this document to make any requests regarding Data processing by the Company, to exercise your legal rights or to obtain an updated list of the countriess to which your Data will be transferred.

CURRENT VERSION OF THIS PRIVACY NOTICE

We last updated this Privacy Notice on 1 September 2023.

Our Privacy Notice may be reviewed from time to time, in particularly to reflect legal amendments, resp. changes in jurisprudence, or to adjust to business imperatives. Please therefore refer regularly to this section to check the current Privacy Notice.

CONTACT

If you have any questions, comments or complaints regarding this Privacy Notice or the processing of your Data, please contact us using the contact details provided at the beginning of this Privacy Notice.